Tag Archive: organize my documents

Easy Ways to Organize Office Desktops

Decluttering your office and desktop may be the best thing that you could ever do for your career and yourself. Having an organized work space will allow you to avoid the chore of sorting through the clutter to locate any necessary information that you may need. It is also a great way to impress clients. People usually feel more comfortable working with someone who is organized.

Pay special attention to the layout of the office and be sure that you have a clear walking area between and around the furniture. Make sure that the desk is the appropriate size for the room. If your desk is too big, it will make the room seem crowded. Search for the right office desk for you.

Since you will likely need to house not only a computer, but a printer and a fax machine too, you will need to have enough space to accommodate all of these items. You will be able to increase your work space and better organize your office, if you place your office essentials in their own separate area.

For instance, your printer should be set up on a printer stand and should not be placed on the desk. This will give you more desktop space and you can then place the stand next to the desk for easy access, Plus, this will give you some extra room to store printer paper and accessories.

Also, positioning your desk so that it is easily accessible to the other office equipment is extremely beneficial. If you find that you do not have enough room for all of you files or books, then you may consider buying a book shelf.

It is easy for a desk to become disorganized and cluttered. Begin your desk declutter by determining which items need to remain on the desktop. Organizing paperwork is one key to creating a clutter free desktop. Start out by labeling all the files and folders that may be on your desk.

You may want to get a step file holder for your desk that will allow you to quickly see what may need your immediate attention. You might also consider using stacking trays, they are great for sorting “inbox” and “outbox” items. They also conserve space and are an additional way to keep your desktop tidy. For more tips on decluttering your paperwork click here.

Next, focus your attention on the drawers of your desk. There is a variety of plastic trays and caddies available in you local office supply stores that will assist you in organizing your desk drawer items. Some of them are actually made specifically to fit into a desk drawer. You can utilize them to organize your loose pens, paper clips, staples, etc.

Another thing you should do is to check the floor of your office, make sure that you have not begun to dump items there that you don’t have any room for.

When you are finished decluttering the office, it is quite easy to keep it that way. The best thing to do is to take about ten minutes, at the end of every day, to put everything back where it belongs. This one simple strategy will prevent things from getting out-of-hand once again.
 

 

Great Tips To Organize Your Paperwork

Discover how easy it is to declutter your paperwork and other paper items. First of all, you need to get a filing cabinet. At the very least, get a filing box. Or maybe even several boxes. You can buy them online or at just about any office supply or discount store.

If you have a home office, it’s very important at some point that you purchase a filing cabinet, Even with the age of digital forms and cybersaving sites you still need to have a filing cabinet. I doesn’t matter what anyone says, the “hard copy” of many documents, warranties and contracts will never totally disappear from the face of this earth. Also, keep in mind that every major appliance you buy includes with some type of operating manual. From that hot water heater to your refrigerator to your car, there are papers that need to be kept from each of these. It’s best to have them all stored together, rather than spread out all over the floor and cluttering up the drawer space in your home.

Instead of thinking about all the clutter that you currently have, begin visualizing your home as clutter free. Seriously, visualize it as clutter free. You’ll realize that as you go through your day that you’ll not only notice the clutter more, but you’ll slowly start to do something about it! It sounds weird, but after a while you have a mental picture of your home as (it should be) clean and organized. And the next thing you know, you’re taking steps (maybe just baby steps) towards your vision.

A lot of the clutter builds up in our homes simply because we refuse to deal with it “in the moment.” This concept is best demonstrated by the daily mail delivery. Every day your mail person drops mail off in your mail box. What exactly do you do with that mail? If you’re like the majority of people, you browse through it and then put it aside. Maybe you planned to deal with it after dinner or after the kids are in bed. However, you forget all about the mail and instead you end up reading a book or watching television.

Then you discover that a particular sales flyer for your local grocery store, that you set aside, is actually two weeks old and the sale is over. It either ended up being buried under a huge stack of junk mail or it fell under the couch. Yes, that is the nature of clutter. Instead of setting everything aside for later, you should have dealt with it in a more efficient way. You could have spent a few minutes separating the bills and placing them on your desk in a specific container, where you would then have them ready for the next time you need to pay them. Next, take the junk mail and start to prioritize that. Mail that you do not want should be thrown out immediately.

Sales ads that you may want to look over later, such as supermarket weekly sales ads, set aside in a basket where you can look at them later. Place this basket close to where you sit in the evening, that way you will remember them and at least glance through them. Now, at least you know where it is when you decide to write out this week’s shopping list.